GDPR

At Hillside Primary School & Nursery we understand the importance of safeguarding personal data and ensuring the privacy of our students, staff, parents and other stakeholders.  This page gives you information about how we handle, protect and process your personal data in compliance with the UK GDPR and the Data Protection Act 2018.

On this page, you will find details about the types of personal data we collect, how we use it, who we share it with, and your rights in relation to your data. We have implemented robust security measures to prevent unauthorised access, disclosure, or loss of personal information.

Transparency is a key principle guiding our data protection practices. By providing clear and comprehensive information, we aim to build trust and confidence in our data handling procedures. We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your Headteacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

We encourage you to review this page regularly to stay informed about any updates or changes to our data protection policies. If you have any questions or concerns about our data protection practices or would like to exercise your rights, please do not hesitate to contact our Data Protection Officer (DPO):

  • Data Protection Education Ltd
  • Registered office: 1 Saltmore Farm, New Inn Rd,  Hinxworth,  Baldock,  SG7 5EZ
  • Telephone: 0800 0862018
  • Email: dpo@dataprotection.education

Please see the links to our policies in place below.

Freedom Of Information Policy And Publication Scheme Nov 23Download
Data Protection Policy Nov 2023Download

Hillside Data Privacy Notice General March 2023Download
Hillside Data Privacy Notice Pupils March 2023Download
Hillside Data Privacy Notice Work Force March 2023Download
Data Breach Procedure Feb 2024Download
SAR Procedure Feb 2024Download

Child Friendly Comic strip easy read font

Third Party Supplier List

We do not share information about pupils or staff with any third party without consent unless the law and our policies allow us to do so.

Some suppliers are for staff only, some are for pupils only, some are for both staff and pupils. 

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about persons with:

  • Accelerated Reader
  • CPOMS
  • Charanga (website)
  • Collect
  • Creative Corner (website provider)
  • Data Protection Education
  • Department for Education (DfE)
  • Discovery Education
  • Edenred
  • Edwards & Blake (caterers)
  • Evolve
  • Facebook
  • Get Information About Schools (GIAS)
  • Gmail (nsix email)
  • GoGeronimo
  • Governorhub
  • Hamilton Trust
  • ICT Solutions (Norfolk)
  • j2e (website and APP)
  • Junior Librarian (library software system)
  • Kittle Photographic (pupil photos)
  • Konica Minolta
  • Maths No Problem
  • Maths Whizz (website)
  • Microsoft
  • NCC Star Accounts
  • NetCentral
  • Norse
  • NHS and health professionals (including CEPP and Respectrum)
  • ORACLE
  • Ofsted
  • Operation Encompass
  • ORT Floppy’s Phonics
  • OSHENS
  • ParentPay
  • Phonics Tracker
  • Primary Assessment Gateway
  • Pupil Asset – Management Information System
  • Renaissance Learning UK Ltd
  • SCARF
  • schools that the pupil’s attend after leaving us;
  • Seesaw (APP)
  • Sumdog (website and APP)
  • Tapestry
  • Times Table Rock Stars (website and APP)
  • Tocomail (website)
  • Twinkl
  • Twitter
  • White Rose Maths
  • Wonde
  • WordPress (school website)
  • Teach Your Monster to Read (website and APP)